How Achieve Planner Helps You Get Organized, Increase Your Productivity and Get Things Done!

Achieve Planner is an effective productivity tool because it was designed from the ground up with key time management principles in mind.

1. Capture, Organize & Manage All Your Projects

In order to manage your time effectively, you need to write things down instead of using your memory to keep track of them, especially if you are dealing with multiple projects at the same time.

Achieve Planner is a practical system that helps you to quickly and easily capture, organize, and manage all your projects and their tasks in one central place. You'll have a to-do list that really works!

Achieve Planner uses tree-like outlines, which means you can break-down large items into smaller steps using as many levels as you need.

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One of the problems with traditional to-do lists is that they tend to lump everything you need to do together into one big long list without any order or structure.

As you get more and more things to do, your to-do list becomes bigger and more chaotic, and pretty soon you get lost in all the details. You can’t see the forest for all the trees that are surrounding you.

Separating Projects & Tasks

That's why Achieve Planner makes a distinction between projects (the outcomes) and tasks (the action steps.)

Projects are a good way to collect, group and organize tasks that are all contributing to the same common purpose. Projects are a logical “container” to organize related tasks.

If you follow this model for organizing your tasks, you’ll end up with the following structure:

1) A Master Project List that contains a list of all your projects

2) A Task List for each project that contains only the tasks for that project

Separating projects from their tasks means that your Master Project List will be smaller, easier to organize and manage, and will give you an overview of all the outcomes you are working on.

Focusing on outcomes and not just actions helps you work more effectively throughout the day, increasing your personal productivity and helping you get things done.

Your project-specific Task List helps you focus in on just the tasks for one specific project without getting distracted or overwhelmed by everything else that is on your plate.

Video Tutorials

The tour includes some video tutorials that show you how Achieve Planner works. These tutorials can take a lot of screen space, so you might want to enable full-screen display in Internet Explorer or Firefox by pressing the F11 Key. You can turn it off by pressing F11 again.

NOTE: Since Achieve Planner is updated regularly, the tutorials may look slightly different from the version of the software you are using. The main ideas and functionality should still be the same.

Video Tutorials (links open in new window):

• Define Projects - How to define 3 focus projects
• Define Tasks - How to define tasks for your focus projects

2. Focus on What Is Most Important

Achieve Planner helps you prioritize your projects & tasks using the ABCD priority system. Priorities are made up of a letter ('A', 'B', 'C' or 'D') with an optional numeric rank.

Achieve Planner uses customizable color-codes for each priority level, and you can use ranked ("A1") or unranked ("A") priority values.

Using priorities will help you apply the 80/20 rule and spend more time on your most important/valuable projects and tasks.

You start by giving each item in your list one of four priority values:

A - Very important items that you need to get done

B - Important items that you want to do, but not as important as the A's

C - Items that you may want to do at some point, but not right now

D - Items that are not important enough to do at all

Next, look at all your A items and select the top five to ten most important items and give them a rank. A1 for the most important, A2 for the next most important, and so on.

One of the advantages of separating projects and tasks is that you can prioritize them separately.

It's much easier and effective to prioritize projects by comparing them to other projects because you are basically deciding which outcome is more important to you right now.

It's also easier to prioritize the tasks of a project, where you are deciding what  actions are most important for that project.

It's much more difficult to prioritize one big, long list of tasks from different projects that are all mixed together.

Using priorities will help you focus on what is most important.

Video Tutorial (link opens new window):

• Prioritize Tasks - How to prioritize your tasks using Achieve Planner

Here's a case study from an Achieve Planner customer...

Case Study # 1 - Executive/CEO

As CEO of Animal Products, Primal Foods, Bob Fritz is very busy and has to manage dozens of projects. He was frustrated because he couldn't find a solution that could keep up with all his projects and communicate well with Microsoft Outlook.

“Before using Achieve Planner, I had lots of loose ends, dropped balls, etc.” Bob says. With Achieve Planner, Bob was able to consolidate different moving parts & projects into a single location for clarity and action.

“Now I can keep it all going, amazingly. Anybody who feels it's all crashing in can get a lot of benefit from your software. Lower cortisol is better!”

Bob estimates that since he started using Achieve Planner, he saves about 7 hours of productive time each week, which translates into thousands of dollars worth of productivity gains each year.

Bob says, “If you're workload is large and/or diverse, and your butt is on the line for getting it all done, somehow, someway-and getting it done on time-then this is the program. Period.”

Bob found the “project blocks” feature of Achieve Planner particularly helpful. Project blocks allow Bob to schedule time for projects/tasks directly in the calendar, which helps him plan his days and weeks in advance. Bob added, “Transferring a task into a scheduling block is very powerful.”

“Achieve Planner is the best planning/organization software around; and I've used them all. Limitless scale, simple to use. Plus it keeps my stress hormones much lower, as well,” Bob says. “Excellence is rare and this program embodies it.”
 

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Feedback

“I was reading over the testimonials on your website and I have to agree with all of them. I have spent the last 10 years working really hard on my time management skills and using the Tony Robbins RPM system.

Honestly I have to say that by using the Achieve Planner system, it has helped me focus much more on my RPM process because I was not wasting the time I was before managing the system. I have gotten a very good process down now and my efficiency and effectiveness has skyrocketed.”

Mike Suco
 

“I purchased AP for my business and it has been a huge help in tracking and getting things done. It is straightforward and easy to use. It makes getting projects done much easier and tops Outlook and other tools that are either featureless or too huge and complex.”

Ray Diaz
 

“This by far the most intelligent piece of time-management software I’ve come across and I’ve tried a few.”

Joe Kissoon
 

“I’ve been using it for almost a month, and I’ve found it to be very helpful in managing my dissertation project.”

Greg
 

“I’ve looked at several personal productivity / task management software packages over my 9 year career in IT... I have to say that Achieve Planner is hands down the best personal productivity app I’ve ever used!

It is quick to learn & awesome at unifying all of my life’s commitments while not skimping on the details if you should need them. I also love the ongoing time management tips & messages of encouragement which really help keep me focused and remind me WHY it is important to stay on-track! Thanks Effexis!”

Greg Pickrell
 

“Wow! I’ve been waiting 20 years for this product!”

Fernando Chapa
 

“Your Achieve Planning software is the best I’ve used. Continue the great work!”

Dan Cross
 

“Achieve Planner is the first time-management software program that I have found that really allows me to organize myself in a way that is more consistent with my wholistic lifestyle.

Believe me I have checked out a few programs and have an entire shelf of books and videos in addition to all the workshops and seminars I have attended.

It has been an up hill battle for me as a very right brained, ADDer (Definition of ADDer: Someone who finds life so exciting and full of possibilities that they can’t help but keep adding more and more to their already fabulous life!)

For me the point of managing my time is to be able to live with minimal stress and have even more fun, pleasure and prosperity... and Achieve Planner helps me do that!”

Caroline Bell, PhD
 

“I have tried just about every piece of time and project management software on the Internet, as well as most of the goal setting software that’s out there too!

I have to say that Acheive Planner is _the best_ program I have ever used.”

Dean W. Charron
 

“Also, thanks for a brilliant product. I have tried several time management type applications prior to discovering "Achieve" and they all seemed to lack something.

After loading the achieve trial I purchased the product very quickly afterwards as I could see the potential. I’ve now been working with "Achieve" for three weeks and will certainly recommend it to others.

It does exactly what I need and gives me a method of managing the multiple projects that my daily work involves.”

Paul Ralph
Scotland UK
 

“Thanks for making such an awesome product. This is far superior to any I’ve used before!”

Stephanie Chapman
 

“I work from home, and use to have my work schedule, ideas, and notes, spread between two desks, on multiple pieces of paper or just held in my head.

Achieve Planner has changed all of that. This tool is incredible, and has helped me organise everything so that I now have a solid plan to work to.

I know exactly what I have to do each day, and I can promise you one thing. Planning for the weeks and months ahead has never been this fun! Keep up the great job!”

Andy Williams
 

“Thanks so much for making a great product. It’s really helping me get organized in my personal and professional life.”

Darren
 

“It’s a great software product and we both love to use it. We both tried to use Tony Robbins OPA/RPM system for years.

My husband managed to make some progress with it, but it was a little too complicated.

The Achieve Planner does everything that OPA should have done and it is perfectly integrated with Outlook. More people need to know about it”

Liz Blackham
 

“I’d like to say that I really enjoy working with AP planner.

You made it so ergonomic. We can reach easily and rapidly any task, contact or project.
The keyboard shortcuts are very useful and intuitives.

There’s a lot of possibility in this software (I didn’t use every one of them yet) and I can’t hardly wait for the next developpements.
Really, Bravo !”

Richard Lavoie
 

“Your Acheive Planner is a work of genius. I recently purchased the
productivity suite and am stunned by all that this program offers. It’s like having a 24/7 personal assistant and personal life coach all rolled into one.

I just want to thank you for the time, effort, and creativity you’ve put into developing this truly revolutionary product.
May you live long and prosper!”

Mercedes Goldcamp
 

“I am in love with Achieve Planner. It has made a significant difference in how I organize my time and I am accomplishing more than ever without that feeling of being overwhelmed. Thank you for developing it.”

Bev Dugar
 

“This is the very best planning system I have ever used. I manage a small business and run about 5 or 6 departments by myself.

Achieve Planner has made it possible to effectively track all of my tasks and projects in one system. Thank you. Keep up the great work.”

Jesse
 

“The tutorials are excellent - short and to-the-point. They clearly explain  the steps needed to achieve a task in Achieve Planner without a lot of extraneous commentary.

I was/am very impressed. There are a lot of garbage tutorials ’out there’. Yours are excellent & I have found them most useful.”

Michael
 

“I’m finding it quite helpful. I’ve just been using the basics for about 3 weeks now and already starting to feel like I have a better grip on my week.

It allows me to take a realistic look at the amount of time I have available and then plan my task time accordingly.

I’m finding fewer tasks are "slipping between the cracks", plus I’m not as frustrated by not trying to meet unrealistic expectations.

The integration with Outlook is also very handy in that I can easily assign Tasks to staffers.”

Mark Herman
 

“Btw, I am IMMENSELY pleased with the Achieve Planner. I am a software engineer myself, and appreciate the detailed attention to the finish the careful engineering that has gone into the features of the software. Very well done!”

Arthur Vanderbilt
 

“I have been using this tool for about a month - I have tested many,
many, software tools for project & task planning before and have NEVER found anything that has immediately and positively impacted the way I work.

This is a GREAT tool and I only wish I’d found it years ago.

Thank you!”

Paul Sheard

“You have a very good program and its the best I have seen. Thanks for the help and I look forward to using it daily.”

Paul R.

“I sent you an email earlier on Procrastination and the wins I had from that course. I just thought the wins were big until I started applying the technology of your Time Management course.

Just after the first week of using Time Charts and Project Blocks my production has soared mainly due to NOT multi-tasking and doing what I'm doing while I'm doing it.

I have benefited greatly from using your technology and your software program, Achieve Planner.”

James Owens